Guidelines for the Submission of Monographs
CAS Monographs are detailed, scholarly works on either narrow topics or groups of related subjects. The topics must be relevant to actuarial and related fields, of lasting value, and considered significant by offering important new insights on topics of interest to CAS members and other professionals. CAS Monographs will emphasize practical research while also inviting the exploration of new and challenging ideas in the expanding endeavor of managing uncertainty.
Who May Submit
Papers are welcomed from anyone regardless of their profession, education, or geographic location. Submissions will be evaluated based upon the merits of the paper and not authorship.
Procedures for Submission
Authors must submit their paper in electronic format, preferably as a Microsoft Word document, to the Monograph Committee. E-mail the file to Donna Royston, CAS Publications Production Coordinator, the subject line should say “New Submission to Monographs.” Your submission and transmittal will be recorded as received, acknowledged, and sent to the Editor in Chief of the Monograph Committee for review.
Monographs have no set publication schedule. The Monograph Committee will publish approved monographs upon their completion.
The paper should not contain any information that might reveal the name or affiliation of the author. Instead, a transmittal document should be included with the submission, containing the name, professional or educational designations, affiliation, email address, and telephone number of the author. The Committee wishes to maintain the anonymity of the author during the review process. The transmittal document should include responses to the following:
- Does the paper contain any material that is copyrighted? This may include factual data, charts, graphs, etc. If so, has the author obtained a copyright waiver from the publisher or copyright holder? The CAS is unable to publish copyrighted material without a waiver from the copyright holder. This waiver should be attached to the submitted paper.
- Does the paper contain any material that is proprietary? This may include factual data, charts, graphs, etc. If so, has the author obtained permission from the relevant party to release the proprietary information? This permission sheet should be attached to the submitted paper.
- Is the author prepared to execute a copyright assignment agreement with the CAS (see copyright form appended to the Guides for the Submission of Papers)? If so, this should be stated affirmatively. A paper will not be accepted without a copyright agreement. The CAS Publications Production Coordinator will acknowledge the receipt of the paper.
Initial Screening of Papers
Upon receipt of the paper, the CAS Publications Production Coordinator will determine whether the paper complies with the Procedures for Submission of Papers. If it does not, the paper will be returned to the author with comments as to the deficiencies. If the paper does comply, the paper will be forwarded on to the Monograph Committee for initial review. If the paper is found to be suitable for publication, the paper will be assigned to peer reviewers and the author will be informed of this decision.
Procedure for Reviewing Papers
The members of the Monograph Committee determine the acceptability of the paper by evaluating the recommendations of the designated reviewers. The Committee’s decision will place the paper in one of the following categories:
- Accept. The Committee will accept the paper unconditionally.
- Accept with suggestions for improvement. The Committee will suggest to the author ways in which the paper may be improved and will ask for affirmative action by the author either to revise the paper or to confirm the original submission.
- Accept conditionally. The Committee will require conditions that must be met by the author in order to make the paper acceptable.
- Request resubmission. The Committee will not accept the paper but will provide the author with general suggestions on how to reconstruct the paper to make it acceptable, and invite resubmission.
- Reject. The Committee will reject the paper and notify the author of its decision and the reasons for rejection.
The following general principles will be observed by the Committee in evaluating papers. Neither disagreement by the Committee members with opinions of the author nor unorthodoxy in the views expressed by the author will be a bar to acceptance of an otherwise suitable paper. The Committee welcomes candor and genuine debate subject to the usual expectations of clarity, pertinence, and courtesy. The paper should recognize other viewpoints and explore its subject in sufficient depth to contribute to general enlightenment. Where the paper is found to be fallacious in logic or misleading in matters of fact, the Committee will reject it.
Guidelines for Resubmitting
When an author decides to resubmit a paper in connection with guidelines, all the rules and procedures for original submission will apply. The revised paper should be accompanied by a cover letter titled “RESUBMISSION.” To expedite the resubmission review, authors are required to indicate in the resubmission cover letter how they have responded to the comments contained in the individual reviews. If an author does not agree with a recommended change, the author will provide a detailed explanation of the disagreement in the letter.
Copies Provided to Author
Ten copies of the printed monograph will be provided to the author after the monograph is printed.
Before papers can be accepted for publication, authors are required to sign and return a CAS Copyright Assignment Agreement form to the CAS Office. This copyright agreement assigns the CAS exclusive right, title, and interest to the paper, including the right of the CAS to edit the paper and publish the author’s name in connection with the publication of the monograph. The CAS will grant back to the author certain rights under a limited license.
The Monograph Committee will provide a Copyright Assignment Agreement form when notifying the author of the results of the committee’s initial screening of a paper that falls into categories 1-3.
Authors will be asked to sign and return the Copyright Assignment Agreement form prior to official acceptance of the paper by the Committee. Further consideration of the paper will be contingent upon the return of the signed Copyright Assignment Agreement form.
To protect the Casualty Actuarial Society’s copyright, the following statement will be placed at the bottom of the first page of a monograph after it has been accepted and before its reproduction:
“Reproduction in whole or in part without the written permission of the Casualty Actuarial Society is specifically prohibited, except that permission is granted to make copies for classroom or other educational use, but in no event for general distribution, advertising or promotional purposes, inclusion in new collective works, or for any commercial purposes.”